Your data, protected with care.

This policy explains how we collect, use and safeguard the personal information of members, supporters, donors and website visitors.

Last updated: October 2026

1. Who we are

The data controller is ΟΡΓΑΝΩΣΗ ΣΥΝΤΑΞΙΟΥΧΩΝ ΠΥΡΟΣΒΕΣΤΩΝ ΚΥΠΡΟΥ (Cyprus Retired Firefighters Organization), a registered non-profit organization (MOI: ΛΕΥΣ4083), with its address at Ziya Rızkı Cd 309A Girne 99300, Cyprus. Official privacy contact: info@cyprusfirefighters.cloud.

2. Information we collect

Contact information you provide through our contact form, email or phone (name, email address, phone number, message).
Membership information such as service history, address, date of birth and next-of-kin details required to administer membership.
Welfare information, which may include health or financial details shared voluntarily when requesting assistance. This is treated as special-category data.
Donor information, including name, contact details and contribution records.
Technical data such as browser type and anonymised usage statistics needed to operate this website.

3. How we use information

To respond to enquiries and communicate with members and supporters.
To administer membership, events and welfare programmes.
To process and acknowledge donations and meet record-keeping obligations.
To comply with legal, regulatory and governance requirements.

4. Legal basis

We process personal data on the basis of consent, the performance of membership obligations, our legitimate interests as a non-profit association, and compliance with legal obligations. Special-category data is processed only with explicit consent and for the purpose of providing support.

5. Sharing of data

We never sell, rent or trade personal data. Information is shared only with trusted service providers acting on our instructions (e.g. email hosting), or where required by law. Welfare information is accessible only to authorised board members handling the case.

6. Donor privacy

Donor identities and contribution amounts are kept confidential and are never published without the donor's express permission.

7. Data retention & security

We retain personal data only as long as necessary for the purposes described or as required by law. Appropriate technical and organisational measures protect data against unauthorised access, loss or misuse.

8. Your rights

In line with applicable data-protection standards, including the principles of the EU General Data Protection Regulation, you may request access to, correction or deletion of your data, restrict or object to processing, request data portability, and withdraw consent at any time. You may also lodge a complaint with the competent supervisory authority.

9. Cookies

This website uses only essential technical cookies required for it to function. We do not use advertising or cross-site tracking cookies.

10. Contact

For any privacy question or request, write to info@cyprusfirefighters.cloud, call +90 533 868 0107, or send post to Ziya Rızkı Cd 309A Girne 99300, Cyprus.